Nursing shift timesheet template

Who it's for: RNs, LPNs, CNAs, and charge nurses who need a printable weekly log before hospital payroll or agency billing.

How to fill it: Set the pay period, then for each day enter clock-in, clock-out, and break minutes (meal breaks as your facility defines them). Unit is the floor or clinic; 12h shift is D12, N12, or 8-hour code; Handover is a short note on patient load or follow-ups—not PHI if you export off-site.

Overtime: DOL Fact Sheet #17N explains that registered nurses paid on an hourly basis should receive overtime pay under the FLSA, registered nurses paid on a salary basis of at least $684 per week may be classified as exempt, and licensed practical nurses and other similar health care employees generally do not qualify as exempt. Federal overtime still generally applies by workweek for nonexempt staff (see the DOL overtime overview). Overtime calculator, California OT, and the timesheet calculator can split regular and OT from clock times.

Hospital and clinic schedules center on units and 12-hour shifts, not generic Monday rows. Nurse managers still ask for a weekly paper or PDF trail when electronic time clocks fail or travelers submit hours to an agency. This nursing shift timesheet adds Unit, 12h shift, and Handover columns to a seven-day grid while keeping HourPunch’s device-only, no-login export model.

Unit holds med-surg, ICU, ED, clinic name, or float pool—whatever matches your staffing sheet. The 12h shift column is for your facility’s code: D12, N12, mid, or 8-hour backup shifts. Handover is for short operational notes (e.g., “bed 12 pending discharge”) meant for your manager, not a full patient chart. Avoid patient identifiers in exported files you email; use role-level summaries only.

Clock-in and clock-out should reflect actual punches; break minutes should follow your policy on unpaid meal periods. HourPunch totals hours locally. Many facilities pay shift differentials that this template does not calculate—put differentials in Notes or payroll’s system. The DOL overtime overview states that employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay and that The Act applies on a workweek basis. DOL Fact Sheet #17N covers when registered nurses and licensed practical nurses are entitled to overtime under the FLSA.

Travel nurses can use the same sheet for multiple clients in one week: change Unit per row when you change hospitals. Agency billing often wants PDF sign-off; use Excel when you need to duplicate a pattern across weeks. Compare totals with the timesheet calculator if you enter long 12-hour spans with breaks.

Nothing you type is uploaded to HourPunch. Clear the form after export if you share the device. When you need badge clocks, acuity-based staffing, and payroll integration, review our when you outgrow a free calculator guide; this template remains a free fallback for outages, orientation weeks, or small clinics without enterprise timekeeping.

On-call or callback hours may be compensable depending on whether you must stay on hospital grounds and how many hours you actually work—the DOL hours-worked rules are fact-specific, so use Notes when payroll asks how you were called in. Float shifts between units are easier to audit when Unit changes row by row instead of editing one cell midweek. Charge nurse or preceptor differentials belong in Notes or your payroll profile; this export will not apply percentage uplifts automatically. Print the landscape PDF for a binder clip at the nurses’ station, or export Excel if staffing emails a weekly collection folder.